IFGS ANNUAL MEMBERSHIP MEETING MINUTES
1/17/18 – Final
Wherein the new Board was seated, with no change in members from last year. The FRC is about to release Druids, and will work on Knights next. Society Registry is waiting on Admin CAP reports and registry backups from Chapter Registry Chairs. Brett Paul is re-appointed as Tech Committee Chair. The Southern California Provisional Chapter is dissolved. Committee Chairs are reminded to notify the membership of expiring terms on March 31st, and call for volunteers for those positions.
The 1/1/18 Society Annual Membership Meeting was called to order at 8:12 p.m. Eastern Time. Present were Board Members John Jones, Brad Evenson, Olan Knight, Pat McGehearty, David Spence, Hugh Greene and Sarah Gibson. Members Zach Lee, Megan Hamilton, and Melanie Greene were present.
MINUTES: MOTION: To approve the minutes of the 12/13/17 Board Meeting (Spence, McGehearty, passed by acclaim).
SEATING OF OFFICERS:
MOTION: To appoint John Jones as President (Knight, Spence, passed 6-0-1, with Jones abstaining).
MOTION: To appoint Sarah Gibson as Vice President (McGehearty, Knight, passed 7-0).
MOTION: To appoint Ray Michel as Treasurer (Spence, Greene, passed 7-0).
MOTION: To appoint Bret Halford as Corporate Secretary (Knight, Spence, passed 7-0).
FRC REPORT: The FRC has completed the draft of updates to the Druid class. Clean-up and final editing is in progress prior to publication for playtest, pending approval by the FRC. The next class up for review will be Knights.
The FRC Chair has received suggestions for additional class specializations from the membership. The FRC will review these submissions once the draft for knights is complete.
Olan Knight posed a question to the FRC regarding subdual rules. The FRC plans to perform a chapter-by-chapter review and update of the rules, and will address subdual rules at that time.
Jones will write up a proposal for rules regarding wards and magic circles and submit it to the FRC.
SSC REPORT: No SSC meeting since the last report.
REGISTRY: No chapter database backups received.
Society Registry has not received admin CAP reports from chapter Registry Chairs.
TECH COMMITTEE: Brett Paul has indicated that he is willing to be reinstated to the committee in the interim.
MOTION: To reappoint Brett Paul to the position of Tech Chair (Knight, Evenson, passed by acclaim).
Paul reports that he has done some spam cleanup; the forum upgrade was not successful, but he has created a script for some automated spam removal.
The Board discussed removing the forum entirely. Jones took an action item to discuss this with Brett and move forward with closing out the forums if he agrees.
GENERAL PROMOTIONS: No new activity since last meeting. GPC Chair Gibson is interested in establishing an IFGS presence on Twitter or other social media platforms and proposes polling the membership on preferred platforms.
CONSTITUTIONAL REVIEW TASK FORCE: Due to technical issues, Greene required contact info for members of the Task Force. (Brad Evenson, Ray Michel, Chris Seals) This info will be provided. The TF will begin a fresh review of the Constitution and bylaws with plans to have any proposed changes ready for review by September.
CHAPTER LIAISON UPDATES: Greene has an update from Greater Milwaukee: Rian says they’re trying to be active, but membership and resource issues have presented difficulties. The chapter will contact the Society Board with updates.
SOUTHERN CALIFORNIA CHAPTER DISSOLUTION:
MOTION: To dissolve the Southern California Provisional Chapter, effective January 17, 2018. Any remaining accounts or properties are no longer associated with the International Fantasy Gaming Society, and are the sole responsibility of the former officers of the dissolved chapter (Knight, Spence, passed 7-0).
SCIFI RULES COMMITTEE: No report.
UPCOMING COMMITTEE APPOINTMENTS: Committee Chairs are reminded to notify the membership of expiring terms and call for volunteers for those positions.
NEXT MEETING: The next IFGS Board Meeting will be held on Tuesday, February 20th. Times for the meeting are 5 pm Pacific, 6 pm MST, 7 pm CST, and 8 pm EST. The meeting will be held on Skype at i_f_g_s or 720.259.1667. The meeting was adjourned at 8:58 pm EST.
Dallas – Evenson
Denver/Boulder – Spence
Norman – Spence
Pacific Northwest – Jones
Northern Alabama – Gibson
Greater Milwaukee – Greene
Central Ohio – Spence
Society-level electronic voting – Completed
Society Waiver Forms – Completed
Stoplight Policy – Completed
Milestone & Karma Awards – Completed
Business Cards – Available on Vistaprint
Updating Society Website to WordPress – Completed
In Process Tasks
Updating Governing Documents – In process with Society Task Force
Updated Committee Charters – In process with Society Task Force
Character Creation System
Expand and Revise Wiki (Possibly incorporating online rules.) –
Updating GW Handbook–
Streamlining the payment processes between Society and Chapters –
Treasury Tracking –
Shared Calendar on Website –
Creation of a Treasury Handbook –
Membership Tracking –
Link Exchanges –
Research for 8.0 Rules Set –
Society Board Members
John Jones (TX) (2019) [Pres]
Sarah Gibson (TX) (2020) [VP]
Pat McGehearty (TX) (2020)
Brad Evenson (CO) (2020)
Olan Knight (TX) (2019)
Hugh Greene (AL) (2019)
David Spence (TX) (2019)
Fantasy Rules Committee (FRC)
David Spence (TX) (2019) [Chair]
Brad Evenson (CO) (2019)
Hugh Greene (TX) (2019)
Seth Bush (TX) (2018)
David Gibson (TX) (2018)
Joshua Harris (TX) (2019) ad hoc temporary
Society Sanctioning Committee (SSC)
John Jones (TX) (2018) [Chair]
Seth Bush (TX) (2019)
Olan Knight (TX) (2018)
Kaaren Davis (CO) (2019)
Melanie Greene (AL) (2019)
General Promotions Committee (SGP)
Sarah Gibson [Chair]
Jason Dziuk (2015)
Members all informal appointments –
Chris Seals (TX)
Jason Dsiuk (TX)
Janice Gott (OH)
Olan Knight (TX)
Brett Paul (CO) Interim Chair
Robert Armstrong (TX) [potential Chair]
Bethany Vann (OK)
Sarah Gibson (TX)
Constitutional Review Task Force
Hugh Greene (AL) [Chair]
Brad Evenson (CO)
Ray Michel (CO)
Christopher Seals (TX)