Society board meeting minutes 4-16-19


4/16/19 – Final

The SSC and the Constitutional Task Force each have an opening and are looking for recruits. Membership renewals are going well in Dallas and NAL. The trademark on the IFGS Chesspiece logo will need to be renewed this year.

The 4/16/19 Society Board Meeting was called to order at 8:04 p.m. Eastern Time, via Discord. Present were Board Members John Jones, Hugh Greene, Olan Knight, Pat McGehearty and Shelly Ralston. David Spence was absent, proxy to Gibson. Sarah Gibson arrived late. Hope Fountain from ORV Provisional Chapter and Society Clerk Janice Gott were also present.


MINUTES: MOTION: To approve the minutes of the 3/20/19 Board Meeting (Knight, Jones, 5-0-1, McGehearty abstained).

FRC REPORT: No report.

SSC REPORT: Kaaren Davis did not want to serve another term on the Society Sanctioning Committee. Jones is beginning another round of advertising for candidates, as the committee is one person short. Hugh Greene is interested if no one else can be found, but since Melanie Greene is on the SSC, it would be better to find a wider representation. The current task on the table for the SSC will be dealing with the determining legal magic items and pricing them in relation to the new rulebook and character classes. Also, the IFGS game library needs attention.

Sarah Gibson arrived.

REGISTRY: No activity.

TECH COMMITTEE: No activity.


CONSTITUTIONAL REVIEW TASK FORCE: Chris Seals wishes to continue on the Task Force, but Brad Evenson has bowed out. Greene will post for new recruits. The Task Force intends to tackle update to the Society By-laws next.

CHAPTER LIAISON UPDATES:  Hope Fountain reports that ORV has had a Game Master workshop, and is looking for sites for a summer game. Northern Alabama Chapter got their Discord Channel running. Dallas Chapter has been running games, always on the second Saturday of the month, so people can schedule in advance. Northern Alabama ran a game on March 30th and collected their annual memberships. Gott can order a run of new membership cards once she receives all the new members from chapters.

GAME WRITERS WORKSHOP: Dallas has had two Game Writers Workshops. The intent is to do a national one at some point.


TRADEMARK RENEWAL: The trademark on the chesspiece logo needs to be renewed at the Patent Office between its 9th & 10th years, or June 15, 2019 to June 15, 2020. The five-year “proof of use” was filed in the summer of 2015. (Serial Number 77800640, Registration Number 3802222)

NEXT BOARD MEETING: The next Board Meeting is scheduled for Wednesday, May 22nd, 2019. Times for the meeting are 5 pm Pacific, 6 pm MST, 7 pm CST, and 8 pm EST. The meeting will be held on Discord.  The meeting was adjourned at 8:36 pm EST.



Dallas – Ralston

Denver/Boulder – Spence

Norman – Spence

Pacific Northwest – Jones

Northern Alabama – Gibson


Greater Milwaukee – Greene

Ohio River Valley – Knight



Completed Tasks

Society-level electronic voting – Completed

Society Waiver Forms – Completed

Stoplight Policy – Completed

Milestone & Karma Awards – Completed

Business Cards – Available on Vistaprint

Updating Society Website to WordPress – Completed

In Process Tasks

Updating Governing Documents – In process with Society Task Force

Updated Committee Charters – In process with Society Task Force

On Hold

Expand and Revise Wiki (Possibly incorporating online rules.)

Sci-Fi Rules

Not Started

Updating GW Handbook–

Streamlining the payment processes between Society and Chapters –

Treasury Tracking –

Shared Calendar on Website –

Creation of a Treasury Handbook –

Membership Tracking –

Link Exchanges –

Research for 8.0 Rules Set –


Society Board Members

John Jones (TX) (2021) [Pres]

Sarah Gibson (TX) (2020) [VP]

Pat McGehearty (TX) (2020)

Shelly Ralston (OH) (2020)

Olan Knight (TX) (2021)

Hugh Greene (AL) (2021)

David Spence (TX) (2021)


Fantasy Rules Committee (FRC)

David Spence (TX) (2021) [Chair]

Henry Wood (TX) (2020) [Vice Chair]

Brad Evenson (CO) (2021)

Hugh Greene (TX) (2021)

Seth Bush (TX) (2020)

David Gibson (TX) (2020)

Michael Englerth (CO) (2020)

Society Sanctioning Committee (SSC)

John Jones (TX) (2020) [Chair]

Seth Bush (TX) (2021)

Olan Knight (TX) (2020)

Open (2021)

Melanie Greene (AL) (2021)

General Promotions Committee (SGP)

Sarah Gibson [Chair]

Jason Dziuk (2015)

open (2014)

open (2014)

Publications Committee

Members all informal appointments –

Elections Committee

Hope Fountain (OH)

Janice Gott (OH)

Registry Chair

Olan Knight (TX)

Tech Committee

Brett Paul (CO) Interim Chair

Robert Armstrong (TX) [potential Chair]

John Jones (TX)

Bethany Vann (OK)

Sarah Gibson (TX)


Safety Committee

Brad Evenson (CO) [Society Safety Officer]

David Ellis (CO)

Constitutional Review Task Force

Hugh Greene (AL) [Chair]

Christopher Seals (TX)

Society Board Meeting Minutes 3-20-19


3/20/19 – Final

The revision of the Fantasy Rulebook is underway by the FRC. The FRC and SSC committees continued with the same members, as their expiring members were appointed to new terms. The Milwaukee Chapter is planning a meeting to talk about their summer schedule. Membership renewal season is underway. Dallas collected renewals at their banquet game, and Northern Alabama has a game planned late this month to collect memberships. Dallas Chapter has scheduled a second game writers workshop. Continue reading Society Board Meeting Minutes 3-20-19

Latex Foam Weapon Policy



As a rule, all latex-foam weapons are legal in IFGS with the following caveats:

  1. The Game Safety Office has the final say on ANY weapon.    If the GSO denies a weapon, that weapon may not be used in the game.
  2. Thrusting is specifically defined to be a light touch on the target, at a 45 degree angle, touching the target on their torso off center-line from the head. Any other form of thrusting is specifically prohibited. Thrusting a latex-foam weapon with force is grounds for expulsion from the game.
  3. Latex-foam weapons include those built by Action Props, EagleFlex, Iron Fortress, Epic Armoury, Palnatoke, Forgotten Dreams, Medieval Armoury, and others.
  4. Calimacil products are NOT latex-foam weapons; they are injection-molded foam weapons with a much denser material that carry a far greater weight than latex-foam weapons.
  5. The Game Safety Officer is strongly encouraged to have a 2 minute combat with the wielder of any weapon they consider to be a potential danger to others; this includes all Calimcail weapons and all very large latex-foam weapons. This is to ensure that the wielder has sufficient control over their weapon so as to prevent causing harm to others throughout the game.
  6. Please remember there are no “safe” weapons, only safe players. All new players should perform a practice fight with the Game Safety Officer before allowing them into the game.

Please let me know if you have any questions.

Olan Knight
IFGS Society Board Member


Society Board Meeting Minutes 2-20-19


2/20/19 – Final

The revision of the Fantasy Rulebook is underway by the FRC. The SSC is advertising for committee members, as positions are coming open at the end of March. The Registry Handbook had a minor update. The Board has a new policy of safety rules for manufactured foam weapons for inclusion in the Safety Handbook and new rulebook. Dallas Chapter held a successful game writers workshop. Continue reading Society Board Meeting Minutes 2-20-19

Society Board Minutes 1-15-19


1/15/19 – Final

The Board members running for re-election were successful, and there was no change to the Board from Elections, or to the Society Officers. Brad Evenson resigned with one year left on his term, and Shelly Ralston, ORV Chapter, was appointed to finish his term. The FRC is beginning to update the Rulebook. The SSC is reviewing magic item activation. Tech is planning a Monster Wiki, i.e. online monster manual. The Constitutional Review Task Force will be tackling the By-Laws next. The Central Ohio Provisional Chapter asked to be dissolved. The Board is reviewing proposed safety rules for manufactured foam weapons for inclusion in the Safety Handbook. Continue reading Society Board Minutes 1-15-19

Society Board Meeting Minutes 10-16-18


10/16/18 – Final

Wherein the FRC is working on the Monk Class, and considering a clarification to the Boon or Bane spell. The SSC plans to develop a new chapter of the Rulebook discussing the activation of spells. ORV and Central Ohio Chapters are running games, and have appointed Registry Chairs. There is talk of setting up a Monster wiki online, to share monsters to assist in game writing. Hope Fountain from ORV was appointed Society Election Chair. Continue reading Society Board Meeting Minutes 10-16-18

Constitutional Amendments

The Constitutional Review Task Force has recommended a series of changes to the Society Constitution. These amendments clean up, modernize and clarify language in the constitution, rather than putting forth any substantial change.  The current constitution, amended in 2016 is available here – Constitution 2016. A marked-up version of this constitution with the new changes inserted is available here – Constitution 2016 amended 2018 marked up


Society Board Minutes 9-12-18


9/12/18 – Final

Wherein the FRC released the new Alchemist Class for playtesting, and discussed the Monk Class. A Game Library Task Force was suggested, but volunteers have yet to be found. Brett Paul announced his return to action on the Tech Committee. Northern Alabama Chapter was interviewed on a “Let’s Connect North Alabama” podcast.ORV and Central Ohio Chapters are running games. Fall Elections are on the horizon, and Society urgently needs an Election Chair. The Ballot will include recommended language changes to the Society Constitution and By-Laws. Continue reading Society Board Minutes 9-12-18

Live Action Role Playing